HEARTBEAT GUIDELINES:  All exhibitors must abide by the Heartbeat Principles. Heartbeat International reserves the right to accept or deny, at its sole discretion, sponsors and exhibit space to organizations that it deems inconsistent with or contrary to Heartbeat’s Principles.

• Exhibitors propose and offer, through education and creative services, positive choices for women challenged by pregnancy.
• Exhibitors shall not discriminate in their services on the basis of race, creed, color, national origin, age, or marital status.
• Exhibitors' services are personal, confidential, and non-judgmental.
• Exhibitors shall not advise, provide, or refer for abortion, abortifacients, or contraceptives.
• Exhibitors encourage chastity as a positive lifestyle choice.

SECURITY & LIABILITY:Exhibitor and Heartbeat International agree to defend, indemnify and hold each other, their affiliates, officers, directors, managers and employees harmless from and against all claims for loss or damage, including reasonable attorneys’ fees, costs and expenses incurred as a result of any claims related to or arising out of either Party’s performance of its duties under this Agreement, unless such loss or damage shall arise from a Party’s own negligence, misconduct or gross negligence. In the foregoing sentence, the words “loss or damage” shall include, but is not limited to, loss or damage arising directly or indirectly from any actions or omissions of any employee or authorized representative of either Party. The exhibitor understands that neither Heartbeat International nor the Hotel maintains insurance covering the exhibitor’s property and it is the sole responsibility of the exhibitor to obtain such insurance. The exhibitor understands that it also has the sole responsibility to pay any applicable taxes, including, but not limited to, sales tax, that may arise out of the exhibitor’s use of the exhibition premises.

CANCELLATION:  If written notification of cancellation is received by March 28, 2025, all exhibitor monies, less a $75 processing fee, will be refunded. No refunds will be given after midnight ET on March 28, 2025. All refund requests must be made in writing to This email address is being protected from spambots. You need JavaScript enabled to view it..

Should the State of Alabama enforce regulations that make an in-person event impossible, all elements of the conference will be transferred to the Virtual Platform. Your sponsorship will be guaranteed on the Virtual Platform at the same level and any monies received beyond the cost of the Virtual Sponsorship at the level you selected will be reimbursed within 30 days of the Conference.

USE OF SPACE:  Exhibitor shall not assign, sublet, or share the space allotted without the knowledge and consent of Heartbeat International.

EXHIBIT SETUP AND TEARDOWN:  The 2025 conference begins with registration at 8:00 a.m. on Wednesday, April 30, and runs through Friday, May 2. Heartbeat International has contracted with the hotel to allow for exhibit set-up beginning at 1:00 p.m. CT on Tuesday, April 29. We request that you make every effort to have your exhibit set up by 8:00 a.m. CT on April 30; however, if you cannot come until later, you must make arrangements with Heartbeat International.

Failure to occupy the exhibition space does not release the exhibitor from the obligation to pay the full exhibitor fee. Please contact us at 888-550-7577 if special arrangements for late arrival need to be made.

RECORDING RELEASE: The Heartbeat Conference will be recorded. Your registration constitutes your organization's consent to such recording for the booth representatives and/or any guests.